[Company Letterhead]
[Date of Letter]
VIA [[CERTIFIED RETURN RECEIPT MAIL]/[FEDEX]]
[Counterparty Company Name]
[Address]
[Address]
[Address]
[Attention: Responsible Party]
Dear [Responsible Party],
[[I am writing to inform you that]/[This letter serves as confirmation that]] [Company Name] is not renewing the [Agreement Name], dated [Agreement Date]. [Reason for non-renewal.]
Under Section [__], [Agreement Name] expires on [Expiration Date] but automatically renews unless cancelled at least [Required Time Period for Cancellation] before [Expiration Date]. This letter serves as timely notification that [Company] has decided not to renew [Agreement Name]. Accordingly, [Agreement Name] will terminate on [Expiration Date]. [Unless I hear otherwise from you, I will assume that you acknowledge this notice of termination.]
[Please indicate your acknowledgement and receipt of this notice by executing and returning a photocopy of this notice.] Please don’t hesitate to contact me if you have any questions or wish to discuss this matter. We have enjoyed working with [Counterparty Company] and hope to find a way to do so again in the future.
Regards,
_______________
[Name]
[Title at Company]
[Acknowledged and Received]:
_______________
[Responsible Party]
[Title at Counterparty Company]
